Gear Up for the Outdoor & Adventure Summer Camp
Congrats! On registering for the summer camp at Hyderabad
This page lists important information, documents for the summer camp
Important Instructions for the Hyderabad Summer Camp - 04 - 08 June 2025
1. Documentation
Please Read, Sign and Submit the following Documents Online
Attend Zoom Orientation Meeting -Sun 25th May - 11:am - 12 pm
Zoom Meeting Details will shared on your email and whatsapp. Please attend with your child.
2. Campsite Address
Deccan Trails Campsite, Manneguda Village, Gangupally Tanda, Vikarabad, Telangana 501101
Parents to drop the kids at the campsite on 04 – 08 June between 9 am – 10 am.
Google Map : https://maps.app.goo.gl/vuSihrQzUB2g6d7n7
For Directions: Mahender – 9440638450
Camp Incharge Phone: 7729988781 (Diyanat)
Note: Pickup and Drop from Home can be provided at a addtional cost of Rs 3500 per kid one way and Rs 7000 for up and down.
3. Things to Bring - Checklist
- Checklist Things To Bring
| Select | Item |
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Backpack/Rucksack for carrying all items to the camp. |
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Bandanna/scarf /sun Hat/Cap |
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Small Day Pack / Small Bag to carry things each day at camp. |
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Dress clothes – 2 Full sleeve Tshirts / 2 half Sleeve Tshirts / 2 Full Track Pants / 3 Under
Garments/Briefs / 3 Banians |
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Night Wear – Pyjamas and Tshirts. |
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Hygiene products and Toiletries |
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Mosquito repellent cream |
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UV protection cream / Sun
Screen Cream |
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Washing Soap for clothes |
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Toilet / Tissue paper (OptionaL) |
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Canvas / Sports/ Trekking shoes |
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Comb or Brush |
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Slippers/ Floaters |
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1 Poncho / Rain Coat |
| Select | Item |
|---|---|
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*Steel Plate, Steel Mug, Spoon
and a Empty Snacks Box |
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*1 Bed Sheet/Blanket |
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*Toothbrush and toothpaste |
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*Bathing Soap and Shampoo |
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*Flashlight/Torch |
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*Towel and Napkin |
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*Reusable 1 litre water bottle |
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Umbrella/Rain coat |
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2 Garbage Bags |
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5 pair Socks |
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*Notebook and pen/pencil
*Spare Specs |
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Camera (Optional) |
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Compass for Navigation (you get this at most stationary shops
) |
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Swim Wear nicker for Boys, Swin Suite for Girls (Optional) |
Note: No OUTSIDE SNACKS/FOOD, No SPRAYS/DEODORANT/PERFUMES (Which may attract insects so plz avoid), No Cosmetic Products Allowed in the Camp.
4. Preparing Your Child for Their First Camp Experience
Sending your child to an outdoor summer camp for the first time can be exciting, but also a bit daunting. Preparation is key to ensuring a smooth and enjoyable experience for your child.
Firstly, it’s important to talk to your child about what to expect at camp. Discuss the activities they’ll be doing, the friends they’ll make, and the fun they’ll have. This can help to build excitement and reduce any anxiety they may have.
Next, involve your child in the packing process. This can help them to feel more prepared and in control. It can also be a good opportunity to discuss the importance of each item they’re packing.
Lastly, reassure your child that it’s normal to feel a bit nervous or homesick at first. Let them know that the camp staff are there to help and that they can always reach out to them if they need anything.
Now, let’s delve into more detail about what to pack and how to handle homesickness and other challenges.
5. Handling Homesickness and Other Challenges
Homesickness is a common challenge for kids attending camp for the first time. It’s important to reassure your child that this is a normal feeling and that it usually passes after a few days.
Before camp, discuss strategies for coping with homesickness. This could include keeping a journal, writing letters home, or bringing a comforting item from home.
It’s also important to encourage your child to reach out to the camp staff if they’re feeling homesick or facing any other challenges. The staff are there to help and will have plenty of experience dealing with these issues.
Lastly, remind your child of all the fun activities they’ll be doing and the new friends they’ll be making. This can help to shift their focus from what they’re missing at home to the exciting experiences they’ll be having at camp.
Camp Safety
At Outlife, your child’s safety, well-being, and emotional comfort are our highest priorities. With over 12 years of experience in organizing outdoor learning programs for children, we have built a robust system to ensure that every camper is cared for, looked after, and supported throughout their stay.
Here’s how we keep your child safe:
✅ Trained and Certified Outdoor Educators
✅ 1:5 Adult-to-Child Ratio for Supervision
✅ 24×7 Onsite Support and Night Supervision
✅ Safety Briefings before all Activities
✅ Onsite First Aid & Medical Kits
✅ Emergency Response Plan & Nearest Hospital Coordination
✅ Tech-Free Environment for Deep Focus and Engagement
✅ Emotional Check-ins and Gentle Transitions for First-Time Campers
How safe is the camp environment?
The camp is held at a secure, private outdoor training center with controlled access. The premises are child-friendly, well-maintained, and away from public interference. All areas are inspected for safety before and during camp.
What is the adult-to-child supervision ratio?
We maintain a 1:5 adult-to-child ratio, ensuring every child is closely supervised, supported, and guided throughout the day and night. There is round-the-clock adult presence.
Are facilitators trained in safety and child care?
Yes. All facilitators are trained in:
Basic First Aid & CPR
Outdoor Safety Protocols
Child Psychology & Behavior Management
Risk Assessment for Activities
They have prior experience working with children in outdoor and camp settings.
What kind of medical support is available at camp?
A well-stocked first aid kit is available at all times.
At least two facilitator is trained in basic emergency response.
We have tie-ups with the nearest hospital (within 20 minutes from the campsite).
Emergency transport is on standby.
Parents are contacted immediately if a medical situation arises.
How do you handle injuries or emergencies?
All activities are conducted under strict safety guidelines. If a minor injury occurs (scrape, cut, etc.), it is attended to immediately and recorded. In case of any significant concern, parents will be contacted and advised, and medical help will be taken without delay.
What if my child feels homesick or anxious?
Homesickness is normal and our facilitators are well-versed in emotional support for children:
Daily emotional check-ins
Peer bonding activities
Empathy-based facilitation
Gentle encouragement to build resilience
If needed, we’ll update parents and work together to support the child.
Are mobile phones allowed for children?
No. The camp is a tech-free zone to help children fully immerse in nature and group experiences. Staff remain reachable by phone for any urgent communication from parents.
How are outdoor activities kept safe?
Every activity is pre-briefed with safety instructions.
Safety gear (helmets, harnesses, etc.) is used wherever necessary.
Activities are age-appropriate and facilitated by trained experts.
Children are never forced to participate beyond their comfort level.
What if my child has allergies or medical needs?
Please mention all relevant medical details in the Camp Registration Form.
We manage:
Food allergies
Medication schedules
Asthma or inhaler needs
Our staff is briefed in advance and will follow parent instructions carefully.
Can I call or visit my child during camp?
The camp is designed to build independence and confidence in children. Regular calls can disrupt the child’s adaptation process. Instead:
We share daily updates on a private WhatsApp group.
Emergency contact with staff is always available.
Parents are welcome on the final day for a presentation and celebration
6. Camp Instructions
- Camp Instructions
Please make sure your ward/child understands the expectations from him/her and it’s advisable to let them read this document in its entirety
Camp Start:
Camp will start on 04 June 2025. Kids are to be dropped at Deccan Trails Forest Campsite at Manneguda between 9-10 am.
Visiting Camp
The Camp will be very busy with activities and parents are discouraged from visiting the camp or calling as it interferes with the schedule. In case of Emergency contact with the Outlife Team.
Participant Phone Use
The camp experience is a way for children to develop a greater sense of independence. Therefore, no phone is available for participants to routinely make or receive calls. Cell Phones Not Allowed in the camp. Campers arriving with phones at camp must deposit the phone on arrival. The phone will be returned on the departure day.
Contacting Your Ward In An Emergency
We discourage parents from talking to their child during the entire duration of the camp as it interferes with their becoming independent and self-confident. In emergency circumstances, please get in touch with the Outlife Team or camp educators.
Parent Communication
Staff are trained to handle day-to-day situations that may arise during your child’s stay at camp in a safe and caring manner.
Instances when you might expect to hear from camp staff for consultations or to arrange to pick up your child may include:
•Behavioural issues including bullying or verbal or physical aggression.
•Severe homesickness
•Illness with a fever over 100*F
•If your child receives medical care apart from regular first aid
•Daily Camp Updates would be shared with parents through Whatsapp by the end of the day on by the basis of convenience.
CAMP Communication Policy
The camp provides parents with the camp educators’ contact information and camp procedure around parent-child communication.
Parents accustomed to communicating instantly with their children by cell phone, email or text messaging may have to adjust their expectations.
Philosophy on which the camp communication policy is based.
Constant communication with parents is inconsistent with a camper developing his self-reliance and independence. However, be assured that the camp staff will contact you if there is any concern with your child, whether emotional, physical, or behavioural. Circumstances that merit a call could be any health issues, a visit to a hospital or doctor, or severe homesickness.
Our campsite policy does not allow campers to speak with parents by phone for several good reasons:
1. Phone service in camps is limited and cannot meet the demands of the entire camp population.
2. We prefer to keep phones open for day-to-day camp requirements and coordination or the rare emergency calls.
3. Camp educators prefer to spend time with the campers rather than managing communications with parents.
4. Philosophically, allowing campers to speak on the phone to their parents is counter-productive to the aims of the camp, which are to encourage campers to be self-sufficient, self-reliant, and independent.
5. If a child is homesick, hearing a parent’s voice usually makes things worse.
6. Phone calls cut into the day-to-day activities and schedule.
7. Camp schedules are full of planned activities and special events. Scheduling parental visits or phone calls is an added complication in the busy schedule.
8. If a child has difficulty adjusting to camp, a parent’s phone call or visit usually worsens matters.
9. It would be regrettable to reverse the camp staff’s hard work by asking for a phone call or visit after your child has overcome his initial struggle with homesickness.
Daily Communication with Parents
We would relay general information and pictures daily between 7 pm – 8 pm through WhatsApp each evening.
Exceptions:
An exception to the no-phone call rule sometimes occurs when the child has a birthday. Other times it is to assure parents that their child has arrived at the campsite safely after travelling a significant distance on the first day of the camp.
Please do not promise your child that you will call or visit when the camp policy does not allow it.
A good day to visit is the last day of your camp session. Your child can proudly give you the complete tour and introduce their educators and new friends; then, the family departs happily together. Parents will better appreciate the post-camp stories.
Camp Final Day:
Parents are requested to arrive at Campsite by 9 am for kids presentation and Pickup. Those who cannat attend the presentation are requestd to pickup the child by 11:00 am from campsite
Camp ends by 11:00am on 04 June 2025
PACKING TIPS TO FOLLOW
• Participants should be able to carry their own luggage so avoid over packing.
• Please label all belongings with your child’s name.
• Since participants spend the majority of their time outside, please send clothing that is not expensive or new.
• Important: Participants have to label their clothing and belongings with their name with a marker pen
On Special Note:: Avoid tight clothing.
What not to bring to camp
• Cell phones, tabs, game players, Toys, DVD players, mp3 players, radios, e- readers, or video recorders or other electronic devices are not allowed in the camp. Any devices found will be confiscated and returned at end of the camp.
• Jewellery, expensive watches, Cash are not to be brought to the camp.
• Make-up or expensive clothing
• No perfumes or aerosol / pressured deodorants
• No Cosmetic Products
• Fireworks
• Personal sports equipment
• Knifes, Weapon, Sharp Objects, Matches, Cigarettes or alcohol are not allowed in the camp.
• Any prohibited items found with anyone will invite disciplinary action and removal from camp.
• No food, snacks or candy to be carried. Healthy veg meals and snacks will be provided to the kids at all times. Food at Camp is vegetarian only.
Outlife is committed to preserving the spirit of the Adventure camp. In our opinion, a cell phone, personal media players and other electronic devices
inhibits one’s link with camp experiences and diminishes the capacity to grow within a team and the natural environment. For these reasons we prohibit
participants from bringing cell phones and other electronics to camp. We have also found that kids who bring cell phones have a harder time adjusting to
camp life and can have more difficulty with homesickness. A large part of camp is learning to be independent and you can help your child
succeed by making sure the camp rules are followed.
CAMP BEHAVIOR
Participants cannot leave the camp site on their own anytime during the entire duration of the camp without permission of the instructors/ parents.
No arguing, name-calling, or swearing, biting or hair pulling.
Fights and quarrels and bullying are not allowed on the camp.
Any repeated fighting may warrant a disciplinary action and dismissal from the camp without any refund.
